The NCYSA Membership Committee, with the endorsement of the NCYSA Executive Board, submits the following proposal to amend Bylaw 204, providing guidelines for dealing with associations that fail to renew their membership in a timely fashion.

 

M. Keith Price

NCYSA Membership Committee Chairman

 

 

 

 

 

Bylaw 204

 

 

Section 5. All member associations of the NCYSA will renew their membership yearly by May 1st and shall submit annually, the following:

a) A properly completed Membership Renewal form Application.

b) Appropriate membership renewal fee.(s)

c) Any additional outstanding fees and/or fines.

c) d) Register of all players, coaches, and teams in accordance with current NCYSA

registration procedures.

d) e) Copies of its Articles of Incorporation, Bylaws, rules, and other operating guidelines, noting any changes effected during the previous year.

 

Items (a) (b) (c) and (e) are due by May 1st.

 

Failure to renew by May 1st will result in the following actions taking place.

 

 

1.    Player registration, permission to travel, classic fall scheduling, tournament hosting, and NCYSA insurance benefits for the new seasonal year will NOT be allowed or processed until the renewal is complete.

2.    Non-renewed associations will NOT be allowed to vote at any meeting of the NCYSA.

3.    If renewal applications are not completed by May 1st, NCYSA will send notification to the delinquent associations on the 1st business day after May 1st informing said associations of their tardiness.

4.    If renewal applications are not completed by May 15th, NCYSA will send notification to each member of the Executive Board of the delinquent associations advising them their association has not completed the renewal process and if not completed by June 1, said association will be fined $1000.

5.    Associations, whose renewal applications are not completed by June 1st will be assessed the $1000 fine.

6.    A final notification will be sent to all delinquent associations on or before July 1st

 

 

 

 

7.    Any and all associations that have not renewed (applications complete) their NCYSA Membership by August 1st will be considered a Non-NCYSA member and will be required to re-apply as a new member of NCYSA.

8.    All outstanding fees and fines must be paid in full prior to a renewal application being considered complete.

9.    All individuals, listed on the association renewal application, must complete Risk Management by Aug 1st for said association’s membership application renewal to be considered complete.