NCYSA Board of
Director’s Meeting
June 16, 2007
Meeting Minutes
Executive Board
Members Present (7):
Bob Singer
(President), Steve Halstead (Executive Vice President), Don Strein (Executive
Secretary), Keith Price (Vice President Challenge), Steve Crane (Vice President
Classic), June Tutterrow (Vice President Recreation), Andre’ Burger (Vice
President Tournaments & Travel); 7 Present
Bill Polk
(Treasurer) was present for only the Financial Agenda item.
Associations Present: Direct
Representation and by Approved Proxy:
ABYSA, CFYSA,
CASL, CSC, CUFC, CSA, DSC, FVAA, GUSC, GYSA, GUS, ICRD, KSA, LRSA, MYSA, MSA,
NTSC, PASA, PSA, PTFC, PGSA, PRAA, SCOW, SP/OIYS,
SSA, TFC, TUSA,
TCYSA CHALLENGE, TCYSA
31 ASSOCIATION’S
PRESENT and 40 Votes
TOTAL VOTES
Present: 47 (including Executive Board Members)
Mr. Strein
informed Mr. Singer that a quorum of the Membership was present for the
meeting.
\
Review and Approval of NCYSA Board Of
Director’s “Special” Meeting Minutes (April 14, 2007) re: Academy Program
Review
Motion to Accept:
Ed Eubanks, Second by Mike Baptiste;
Motion: Passed
Officer
Reports:
VP Recreation, June Tutterow
June highlighted the following items and work
of the Recreation Council Committee:
·
The Council has discussed the need for
Recreation Registrars to receive more training. The certification process now
requires registrars to sign a document stating that they’ve read the Recreation
Handbook. Training classes for Recreation Registrars are scheduled for July
2007.
·
The Council added a
8v8 bracket to the Recreation State Cup for U13 and older.
·
The Council has held lengthy discussion
concerning the current Recreation State Cup over the past 12 to 18 months. A
sub-Committee of the Recreation Council was charged with debating the future of
the Recreation State Cup and making a recommendation to the full Recreation
Council. The Committee met fin January 2007 and discussed the pros and cons of
the current Recreation Cup, as well as the pros and cons of the Festival format
that is being used in District 5 (mountain area) and at the Classic level of
U11s and U12s.
The Committee came to the following conclusion:
1. Regional or District Festivals should be
implemented for Recreation teams U12 and below. These festivals would be played
in the Fall and/or Spring.
a.
District Festival would utilize round-robin schedules where
each team is guaranteed three games. Accompanying the games would be player and
coaching clinics, and other fun activities for the kids. NCYSA will facilitate
the organization of the District Festivals and award gifts (i.e. medals) to all
participants.
2. Regional State Cup Qualifying Tournaments
should be held for ages U13 and older with
the winners advancing to the Championship Weekend.
a.
Note: The exact format and advancement criteria needs more discussion; More work needs to be done on the Districts
first.
VP
CHALLENGE, Keith Price
Keith highlighted once again,
the continued strong participation by Association representatives in the
Challenge Council meetings. Keith updated the member Associations on the
following key items from the June 9, 2007 meeting:
Keith
closed by highlighting the great success of the recent NCYSA Challenge State
Cup and reflected on the number of different Associations represented in the
various “Finals” match by age groups.
VP Classic, Stephen Crane
Stephen highlighted that this
was his first Board of Director’s meeting as “VP/Chair” over the NCYSA Classic
Soccer program, and he stated that he looked for to serving in this capacity
for the member Association’s.
Stephen indicated that the
Classic Council had met the prior Saturday, June 9,2007, and the following key
items were reviewed:
·
The Spring State
Cups were a great success and winners were recognized.
·
The Council has
developed a “new” Divisional structure for U-11 Boys and Girls. The goal of
this proposed change is to more fairly match Team skills of “first” time
Classic teams.
·
Key registration
and scheduling dates for the Fall season were reviewed.
Note: NCYSA Office personnel
highlighted the need for Association’s to ensure that their respective DOCs
were performing necessary checks and balances in preparation for the upcoming
Fall Scheduling meeting in July. The GOAL is to minimize the number of match’s
that need to be rescheduled during the season…
VP Tournament and Travel, Andre Burger
Andre opened his update by
stating that all State Tournament and Festival events—Challenge through the
USYS State Cup, all ran very smoothly this year. Andre pointed to the fact that
the issuance of “yellow and red cards” to players were down, and that the
conduct of non-player’s, parent’s and friends was improved. In addition he
indicated that the new State Tournament website—which allows for “real” time
scoring—was well received.
Andre once again thanked all the Presidents and volunteers of the
Clubs/Associations that stepped forward to provide hosting facilities for the
various State cups and Festivals. He indicated that it was outside the
capability of the state Office to man the seven specific weekends that are
currently required to run our state tournaments, and therefore, as a state,
NCYSA is dependent on our membership, to provide the valuable support resources
and facilities that enable NCYSA to organize the needed tournaments each year.
Andre closed his
update of the 2007 State Tournaments by praising and thanking the dedicated
efforts of the entire State Office and Tim Nash, in making this years events
such a great success!!
Andre closed by
providing the President’s key highlights around the Region III League, and also
the current work he is doing to improve the overall relationship with the
Referee Community.
VP Player and Coaching Development, Art Rex
Bob Singer indicated that Art
had a commitment with an ODP event, and would be unable to be present at the
meeting.
Treasurer--Financial Report, Bill Polk
Bill first updated the
Presidents on the conversion of NCYSA’s accounting and finance platform to
Quick Books. He indicated that this conversion was largely completed, but full
reporting was not yet available at this time.
Bill distributed and
reviewed the NCYSA Balance Sheet as of May 31, 2007 and a Profit & Loss
Statement for the period of July 1 through May 31, 2007. After brief highlights
from Bill, no further questions were received from the floor.
Committee Reports
Executive Vice President, Chair Personnel Committee, Steve Halstead
Steve updated the
Presidents on the current status of the State Director of Coaching position.
Steve and Bob highlighted that the position had not yet been posted, and that
consideration was being given to separating this position into two functional
jobs.
Steve indicated that
he expected to post these job opening(s) for candidate consideration over the
next week.
Risk Management, Bob Singer
Bob opened his comments on Risk
Management by reviewing an article in the local
Bob indicated that our NCYSA
Risk Management program was an important part of our responsibility to our
members (Players and Parents), and that so far the program has achieved its
desired result.
Bob stated that the Program has
been extended to the USSF Referees who serve our matches, and would also be
extended to the NCYSA Recreation Program coaches this coming Fall season.
Registration,
Jane Llewellyn (State Registrar)
Jane opened her comments to the Presidents by indicating that as
NCYSA’s State Registrar “THE BUCK STOPS
HERE”….
Jane indicated that since taking this role at the request of the State
Office, she has established a “State Registrar Committee”, made up of several
experienced Association
Registrar’s,
whom have come together to enhance and shape the future of member Association
Registrar’s information.
Jane
stated that this Committee has worked to put together a Registrar Handbook
(Operations Manual) that will serve to support the significant volume of player
“registrations” transactions that are handled on an annual basis.
Jane
provided a handout to the President’s in
attendance highlighting critical points for each Association Registrar and
key upcoming dates for the 2007-2008 Registration period.
Jane took a moment to review Player
transfers and highlighted the fact that there were over 650 transfers
collectively last year between our Challenge and Classic programs. Jane stated that Teams need to ensure that
such transfers are in writing, and that Associations (Registrars) need to
ensure these requests are signed by both the Coach and Association President.
Jane
closed by encouraging Associations to take time to educate Parent’s on our
“Rules”…and to support their respective Registrar’s in carrying out their
responsibilities.
Academy Program, Keith Price
Keith opened this segment of the meeting by highlighting for the Presidents
the history of the new Academy Program, and its approval at the Special Meeting
back in April 2007. Keith indicated that shortly after being approved, a
question was raised about how “Player movement” would be governed under the
Academy Program. Keith outlined the options available for consideration by the
President’s and then opened the floor for discussion.
After
a period of healthy discussion around the various options available, a motion
was made to simply adopt the current NCYSA “Player Movement Guidelines”, as
outlined in the Registrars Handbook, to govern player movement for Player’s
registered under the new Academy Program.
Motion to adopt: Mike
Bapitiste
Second:
John Davis
Motion:
Passed (unanimous)
New Business—Keith Price
As
Chairman of the Membership Committee, Keith took a moment to remind the
Presidents of the “Charter” under which this Committee operates. The Membership
Committee’s has a responsibility to meet with the organizations that apply for
either new membership or a change in “Level” of play, and to ensure that such
organizations have the necessary legal
entity structure (including By-laws), to be a successful member of NCYSA.
Keith
the highlighted the fact that the Membership Committee had conducted a review
and held discussion with each of the organizations being brought before the
Presidents:
Davidson County United Soccer Association—Request for Level 2
Membership
Motion to Accept- Bob
Singer
Second: Jim Davis
Motion:
Passed (unanimous)
Membership
Committee Comments: No opposition and no issues
Motion to Accept:
Ed Eubanks
Second: Mike
Baptiste
Motion: Passed
(unanimous)
Membership
Committee Comments: No opposition and minor issues corrected.
Motion to Accept:
Bob Singer
Second: Jim Davis
Motion: Passed
(unanimous)
Membership
Committee Comments: No opposition and minor items corrected.
Membership
Committee Comments: One Club has filed opposition to this application—Cape Fear
and the Committee has raised concern about the adequacy of the individual
designated as Referee Assignor for this organization (i.e., distance from the
Assignor’s location to Port City Home Fields is approximately 50 miles).
Bob Singer made a
motion to the Presidents to place the
Motion: Bob
Singer
Second: Ed Eubanks
Discussion:
Bob opened the
floor to discussion on the
After lengthy
discussion and debate concerning the pros and cons of this application, Ed
Eubanks asked for a “call” or vote on the motion before the Members concerning
Bob asked the
Executive Secretary (Strein) to conduct a vote of each Executive Board Member
and Member Association President present (including those holding approved
Proxy votes) and the following result was recorded:
For: 22
Against: 24
Abstain: 1
Motion Denied
Adjournment:
Motion to
adjourn: Ed Eubanks
Second: Keith
Price
Respectfully
submitted,
Don Strein,
Executive Secretary