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Recruiting Incidents

Recruitment – September, 2013

A parent had sent texting solicitations to parents of their former association regarding tryouts at their current association.

The current association in question was believed to have guaranteed a coach to families from the coach’s former association.

Findings of the Panel:

  • According to NCYSA rules regarding recruiting, a violation by the parent occurred. The association in question did not commit a recruiting violation.
  • Texting solicitations concerning tryouts at the association in question by the parent had been sent to some families of their former association.  

Sanctions:

  • The parent needed to submit a sincere, contrite apology letter to their current association for putting them in the position of possibly facing a recruiting violation. In addition, they had to submit a sincere, contrite apology letter to their former association for texting other members about joining another association. Both letters had to also demonstrate a review and understanding of NCYSA’s rules and policies. These letters had to be sent by October 18, 2013 with NCYSA copied on them.
  • Failure to complete this sanction, as well as any other violation of NCYSA’s rules, bylaws or policies would result in a suspension for the parent from all NCYSA activities for a season. If this violation occurs during a season, they will be suspended for the remainder of the season as well as the following season. 

Recruitment – July, 2013

Mass email was sent out through an association’s database regarding tryouts; some recipients were members of another association.

Findings of the Panel:

  • According to NCYSA rules regarding recruiting, a violation occurred.
  • Email solicitations and announcements about programs and tryouts of the association in question had been sent to some families of another association that were not affiliated with the association in question through their database. 

Sanctions:

  • The association in question had to clean up its email database that was used by removing all recipients that are were not current members. This was done by September 15, 2013 with a final list of who remained in the database and their email sent in to NCYSA. This information was then compared to what NCYSA had on file (i.e. rosters, office staff, coaches) to ensure that both databases were comparable. If there was more than one e-mail address associated with a member (e.g., player, mother, father, etc), there needed to be an indication of the affiliation.
  • Failure to complete this sanction within the specified timeframe would result in a fine to the association in the amount of $800.

Appeal of Recruitment from July 2013 – October, 2013

Association in question appealed the panel’s decision.

Findings of the Panel:

  • The appeal panel affirmed the Panel decision for the violation and confirmed that NCYSA Rule VI Part 3 (shown as section 8.2 in the Discipline & Appeals manual) was applied correctly. They, like the Panel, agreed that there was “an effort” to recruit, regardless of the result. Therefore, nothing was remanded back to the Panel. 

Recruitment – July, 2013

A parent, whose child participated on an indoor soccer team comprised of players from multiple associations, was asked by other parents of the team about their association’s program. The parent proceeded by sending out an e-mail regarding U14 tryouts to them.

Findings of the Panel:

  • According to NCYSA rules regarding recruiting a violation occurred.
  • The parent in question had sent an e-mail to a number of players on their child’s indoor team after receiving a request from the coach for additional information about the association’s use of Premier UK soccer instructors.

Sanctions:

  • The association had to prepare and distribute to all club members by e-mail (coaches, parents and players) information about recruiting – what can be done and what can’t be done. They then had all club members submit a signed acknowledgement of the materials to the club. When the e-mail was sent to club members, NCYSA Discipline and Appeals was copied along with all recipients. This information was prepared and distributed by September 30, 2013. Signed forms were returned by October 15, 2013.
  • Failure to complete this sanction within the specified timeframe would result in a fine to the association in the amount of $700. 

Recruiting, 2009

A Club accused a Recreation Coach of illegally recruiting NCYSA carded players by means of a mass email. In Coach’s email, he stated that the individuals should consider signing up with his association when many of them were registered with other associations.

Sanctions:

  • Having stated that Coach was not briefed on recruiting rules (or any NCYSA rules) before assuming his coaching duties, the panel believed that he was perfectly positioned to help assure that recreation coaches are made aware of the rules. Therefore, Coach’s sanction was to create a presentation (PowerPoint?) which discusses his case and the importance of knowing recruiting rules (especially parents, players and individuals that deal with NCYSA carded players). This presentation must be submitted to the hearing panel members for their approval before it is presented. Once the presentation is approved, he must coordinate with NCYSA to convene 10 local recreation programs and give his presentation to either the President or an appointed individual from the association. Each individual will then report to NCYSA stating that they were in attendance. This presentation may be given in either a group session or in multiple individual sessions, based on the convenience of the associations to which he will be presenting.
    • This must be completed by October 31, 2009 or you will be in direct violation of this sanction. 
  • Coach will also have to give this presentation at the NCYSA AGM – D&A meeting – . This will help get the message across to associations around the state about the importance of keeping their recreation programs compliant.