[League Administration]

[Explanation of Player Pass]

Team & Player Registration Procedures

[Team Registration] [Player Registration] [Replacement Passes] [Player Transfers]

STEP 1: Upon being granted League Membership or Renewal with NCASA, the State Office will provide your league with the following:

New Player Registration Forms (GREEN)

To be completed in full by all players playing in your league.  The form MUST include:

• Full Legal Name

• Date of Birth

• Gender

• Complete Address

• SIGNATURE!!!

Optional information (useful in the event of an emergency contact)

• Telephone number

• Email address

Other useful information on the form includes:

• Language Preferences – so that NCASA can tailor the forms to the preference

·         Nation of Citizenship – as a stipulation from FIFA should the player decide to participate in State Cup or International play

Player Pre-Registration Form & Work Roster (White)

USE OF THESE FORMS MAKES STATE PROCESSING MUCH QUICKER. Only for those players and teams which played the previous year.  This Player Pre-Registration Form is computer generated with all the previous year’s player information filled out.  The player need only update the information as needed and SIGN.  The Work Roster is a listing of all the team’s players and intended to the captain to keep tabs on who returns and who is to be dropped from the team from the previous year.  Dropped players should be crossed out across the page.

Team Registration Form (Yellow)

To be completed by the team manager, coach and/or captain.  This form is required for all teams and helps the league administrator (be sure to keep a copy) with contact information for each team contact.

Player Transfers Forms (Red)

Used for players that transfer midseason/mid year from one team to another.  NOT to be used if the player is multiple registering with two or more teams.  Multiple registered players need to complete Player Registration (or Pre-Registration) Forms for each team they are playing on.

League Status Form (Light Blue)

This form helps the league and state office track the total number of teams registering in the league from year to year

STEP 2: Your league will conduct its team and player registration process making sure to

• Collect $20 per player as part of your player registration fee for NCASA dues.  All fees are to be paid to the league by the player.  NCASA does NOT accept individual player checks, ONLY LEAGUE CHECKS.

• Verify that all registration forms were completed and SIGNED.  Unsigned registration forms are returned to the league administrator and credited toward the league’s balance until the form is returned as signed or return WITH a new form as proof of credit.

Once the team and player registration process has been completed by the league, it mails/delivers its order as follows (top to bottom):

1. Payment Form with League Check, Bank Check or Money Order made out to: NCASA

2. League Status Form

3. Team Registration Form with all the Player Registration Forms (new and/or pre-registered) and Transferred Player Forms for that team PAPER CLIPPED, along with the Work Roster from the previous year if applicable.  All team “bundles” should come in alpha order of team names.

The NCASA is on the website header.

STEP 3: The NCASA State Office processes the league’s registrations within 7-10 business day (normally quicker, if a small order) and contacts the league administrator in the event of questions.  To be fair to all, orders are processed in the order they are received.  Depending on the current workload of the state office, the State Registrar will try to notify the league administrator of any unsigned forms that need to be completed and faxed to the office.  Otherwise the unsigned form will be NCASA stamped and returned to await signature and remittance for processing.  Peak periods are February, March, June, July and August, as all leagues tend to send their bulk orders during these timeframes.  We promise we’ll do all we can to accommodate.

STEP 4: The State Office mails the player passes and official rosters to the league administrator regular mail.  Every effort is made to assure that the order was process completely and correctly.  In the event of an error or missing pass, card or sticker, the State Office should be notified immediately with player and team information for assistance.  Should the league request a RUSH delivery, it can add the appropriate mailing fee to the payment form.  This will expedite the mailing, but not necessarily the processing.  NCASA is conducting a review of its processing procedures to improve on efficiency and processing.  The best way to help your cause it to remit your order in the request organized fashion.