STEP 1: Upon being granted League Membership or Renewal with NCASA, the State Office will provide your league with the following:

New Player Registration Forms - To be completed in full by all players playing in your league.  The form MUST include:
* Full Legal Name
* Date of Birth
* Gender
* Complete Address
* Team Name
* Birth Nation
* Professional or Amateur Status
* Signature
   *If the registration form does not contain this information it will be returned.

Optional information (useful in the event of an emergency contact):
* Telephone number
* Email address

Team Registration Form - To be completed by the team manager, coach and/or captain.  This form is required for all teams and helps the league administrator with contact information for each team contact.  You should also retain a copy for yourself.

Transferred Player Forms - Used for players that transfer midseason/mid-year from one team to another.  NOT to be used if the player is multiple registering with two or more teams.

*Multiple registered players need to complete Player Registration (or Pre-Registration) Forms for each team they are playing on.

*The following two forms makes state processing much quicker. Only for those players and teams which played the previous year. 

Player Pre-Registration Form & Work Roster - This Player Pre-Registration Form is computer generated with all the previous year’s player information filled out.  The player need only update the information as needed and SIGN.  The Work Roster is a listing of all the team’s players and intended to the captain to keep tabs on who returns and who is to be dropped from the team from the previous year.  Dropped players should be crossed out across the page.

League Status Form - This form helps the league and state office track the total number of teams registering in the league from year to year.  Please cross out teams that are being dropped and fill in new teams in the designated location.  After initial pre-registration, this form is sent with each mailing the state issues so that in follow mailings you may update the form with the number of new players, multi-rosters, transfers, and pass replacements you are submitting.

Payment Form - Witch each batch of registrations submitted to the State office, a Payment Form MUST be included to reconcile payment with registrations.  Without this form, the registration process at the State Office takes longer with reconciliation.  It’s easy and helps simplify the process for all.

STEP 2: Your league will conduct its team and player registration process making sure to:

* Collect $25 per player as part of your player registration fee for NCASA dues.  All fees are to be paid to the league by the player.  NCASA does NOT accept individual player checks, ONLY LEAGUE CHECKS.
* Verify that all registration forms were completed with ALL required information listed above.  Incomplete registration forms are returned to the league administrator and credited toward the league’s balance until the form is returned as signed or return WITH a new form as proof of credit.

Once the team and player registration process has been completed by the league, it mails/delivers its order as follows (top to bottom):
1.  Payment Form with League Check, Bank Check or Money Order made out to: NCASA
2.  League Status Form
3.  Team Registration Form with all the Player Registration Forms (new and/or pre-registered) and Transferred Player Forms for that team PAPER CLIPPED, along with the Work Roster from the previous year if applicable.  All team “bundles” should come in alpha order of team names.

STEP 3: The NCASA State Office processes the league’s registrations within 7-10 business day (normally quicker, if a small order) and contacts the league administrator in the event of questions.  To be fair to all, orders are processed in the order they are received.  Due to the current workload of the state office, the State Registrar will NOT notify the league administrator of any incomplete forms.  The incomplete form will be returned to await lacking information and remittance for processing.  Peak periods are February, March, June, July and August, as all leagues tend to send their bulk orders during these timeframes.  We promise we’ll do all we can to accommodate.

STEP 4: The State Office mails the player passes and official rosters to the league administrator regular mail.  Every effort is made to assure that the order was processed completely and correctly.  In the event of an error or missing pass, card or sticker, the State Office should be notified immediately with player and team information for assistance.  Should the league request a RUSH delivery, it can add the appropriate mailing fee to the payment form.  This will expedite the mailing, but not necessarily the processing.  The best way to help your cause is to remit your order in the requested organized fashion.