NCYSA Bylaws
Monday, November 16, 2026 at 7 p.m. via Zoom. Review the documents below before the meeting.
A meeting of the North Carolina Youth Soccer Association (NCYSA) membership, per Bylaw Article V, Section 3 Special Meetings, has been called for 7 p.m., Monday, November 16, 2026, to vote on a bylaw proposal. The Record Date for the Directors and Voting Members entitled to vote at the Special Meeting is September 15, 2026.
This meeting will take place via Zoom at this link.
Important documents to read prior to the meeting are available on this page.
Documents for Review
Proposed Changes at a Glance
A one-page overview of the proposed bylaw changes.
Pros and Cons
The Board of Directors’ analysis of the pros and cons of the proposal.
Proposed Bylaws Redefined
The complete proposed bylaws the membership will vote on.
Redline Comparison
Every change between the current bylaws and the proposed bylaws, marked up line by line.
Current Bylaws
The bylaws NCYSA operates under today.
Proxy Form
Use this form to grant a written proxy. Deliver it to the Secretary by 7 p.m., Sunday, November 15.
How to Review
Start with the summary
Read the one-page summary and the board’s pros and cons analysis.
Read the proposal
Go through the complete Proposed Bylaws.
Compare
Use the redline to see every change from the Current Bylaws.
Register and vote
Confirm your representative, delegate or proxy before the deadlines below, then join the meeting on November 16.
Quorum and Voting
Quorum
Quorum “shall consist of (a) the Chair or the Vice Chair, (b) one-half (1/2) of the remaining Directors, and (c) Voting Members holding at least ten percent (10%) of the Voting Power present in person or by proxy.”Article V, Section 4 Quorum
Votes
Directors “shall have 1 vote except for the Chair who can only vote to break a tie” (Article V, Section 5 Votes). Voting Members in good standing “shall have the number of votes on each matter presented at a Meeting calculated as of the Record Date and as set forth below:”
| Number of youth players affiliated with the club and duly registered with the Corporation | Votes |
|---|---|
| 75 to 750 | 1 |
| 751 to 2,500 | 2 |
| 2,501 to 4,500 | 3 |
| More than 4,500 | 4 |
Register to Attend and Vote
Voting Members must register to attend and vote as outlined in Article V, Section 9, Delegates and Proxies. Deliver designations and proxies to the Secretary.
(a) Delegates
“A Voting Member shall be represented at a Meeting by the Chair of the Board of Directors or other applicable governing body of the Voting Member (or its President if there is no Chair of its Board); provided, however, that in the event that the Chair of its Board or its President, as applicable, will be unable to attend such Meeting, the Voting Member may designate a Delegate in a writing signed by the Chair of its Board or its President, as applicable, to represent the Voting Member. Such designation must be delivered to the Secretary in person, by email or by another reproducible digital communication medium at least thirty (30) minutes prior to the noticed time of convening of such Meeting. In the event of a failure by a Voting Member to provide such designation, such Voting Member will not be deemed present nor entitled to cast votes at such Meeting.
(b) Proxies
A Voting Member may grant a written proxy to another Voting Member or to a Director entitling it, him or her to cast the votes of the Voting Member granting such proxy at a Meeting. Such proxy must be in writing, executed by the Chair of the Board or the President, as applicable, of the Voting Member granting such proxy, and delivered to the Secretary at least twenty-four (24) hours prior to the noticed time of convening of such Meeting. No Voting Member or Director may serve as a proxy holder for more than three (3) Voting Members with respect to any Meeting.”
Your Board Representative
Contact your club-size board representative for more information.
Other Questions?
The NCYSA State Office can help with anything not covered by your board representative.